Call for Presenters

There are two presentation formats on offer at the Convention. You will be able to select a format that will suit you and your presentation.

All authors who have their submission accepted for presentation must register and pay for their attendance, at a minimum, for the day of the Convention on which they are presenting. Accepted presenters will be given access to discounted registration rates.

Oral Presentation:

Oral Presentations will consist of a 20-minute presentation followed by an additional 10 minutes allocated for a group Q&A with the audience.

Panel Presentation:

Panel Presentations will consist of a 10-minute presentation followed by an additional 10 minutes allocated for a group Q&A with the audience.

Poster Presentation:

Poster presenters are required to provide a physical A0 portrait poster, which will be displayed for the entire duration of the Convention. Additionally, there will be a dedicated poster session where presenters will be asked to stand by their posters to engage with attendees and answer any questions. Presenters must also submit a PDF version of their poster, as a digital touchscreen will be available for attendees to view the posters at their convenience throughout the Convention.

The final presentation type will be selected by the Reviewers. Reviewers reserve the right to reallocate your presentation which was accepted as a oral presentation to a poster presentation should this be required. You will be advised of this and given an opportunity to confirm your acceptance.

New Submission

• Log in to the Call For Presenters Portal via the Convention Website. You will need to create an online account first – enter your email address and password.
• You will be taken to a screen from which the submission process starts. Please read the instructions on this screen carefully. You will need to update your details before you can submit your presentation.
• Submitting a presentation is a multi-step process. Each step asks several questions. Some questions are marked “required”, and you will not be able to complete your submission until these questions have been answered.
• If you stop part way through the process, your submission will be held in temporary storage until you return and complete all the questions. When you log in again you can click on your incomplete proposal and resume submission.

Make sure that you submit your presentation by agreeing to the Terms and Conditions before pressing the “submit” button, any abstracts left in ‘draft’ mode will not be submitted for review. You will receive a confirmation email for each successful presentation submitted. If you do not receive an email, log in again to check your abstract in “Edit Submission/s”. Please note once you have submitted your presentation you cannot edit it again. However, you can leave your submission in “draft” mode and make changes up until the time you submit it.

Amending a Submission in “draft” mode

You may wish to change your answers to some of the questions on the submission form, or even change the abstract itself.

• Log in to the Call For Presenters portal, and click on the “Edit Submission/s” tab.
• You will see a list of the presentations that you have in draft mode or have submitted. Click on the “Edit” button next to the draft presentation you wish to change and submit.
• Amending a presentation is just the same as for the original submission process, except that the online form will be automatically completed with the answers that you provided previously. You don’t have to change an answer if you do not wish.
• When you reach the final ‘Submit’ step, click on the button stating that you “Agree to the Terms and Conditions” and click “Submit”. If this button is not available, look at the steps on the left-hand table and address the missing information that does not have a tick.

All submissions will be subject to review. Authors should ensure that the following criteria are met in their abstract submission:

• Successful presenting authors will be required to pay at least a single day registration.
• No funding is available to support presenters unless communicated by the organisers.
• The topic is relevant and important to the chosen theme.
• The subject matter is original or innovative.

Abstracts must conform to the requirements as outlined:

• Abstracts should be no more than 250 words.
• Authors must submit a separate abstract for each presentation put forward for consideration.
• Abstracts sent by fax or email will not be accepted.
• Accepted abstracts will be available online exactly as submitted.
• Abstracts, if accepted into the program will be published in the convention handbook exactly as submitted.
• All presenters are required to be registered and paid to confirm their presentation slot.

Prior to the Convention

• All presenters must be registered.
• Prepare your PowerPoint presentation in 16:9 aspect ratio.
• Save your presentation to a USB for upload in the Speaker Preparation Room onsite.
• Please do not send your presentation to Leishman Associates prior to the Convention.

At the Convention

• Collect your name badge from the Registration Desk upon arrival.
• Check-in to the Speaker Preparation Room, prior to your scheduled session to ensure your presentation is uploaded and all presenter requirements have been satisfied. Your presentation must be uploaded at least 2-3 hours before your scheduled presentation time; this may mean the day before your presentation.
• If you have audio and/or video in your presentation, please ensure you have the files saved separately as embedding the media does not always include them in the PowerPoint file. This will allow the Technical Team to re-embed and/or change the format of the video onsite if needed.
• If you are using custom fonts not found in the standard system fonts, please use the “Embed fonts in file” feature found in Save As/tools/save options. This will ensure that your fonts travel with the PowerPoint file when saved.
• Please ensure the contents of your presentation including photos, data, graphs etc. are generated by yourself, referenced or the appropriate owner has granted you permission to include their work for educational purposes.
• It’s important to note that presentations cannot be uploaded in the plenary room. It is your responsibility to check that your presentation has been loaded and is displayed correctly prior to the commencement of your session.

Each room will be equipped with the following:

• Data projector
• Screen
• Microphone
• Lectern
• Laser pointer
• Laptop (presenter view)
• Wi-Fi access

If you require anything additional to the above, please email your request to lucy@laevents.com.au and we will endeavour to meet your request.

During your session

• Arrive in the session room 10 minutes before the start of your session to introduce yourself to the session chair.
• The Session Chair will introduce you and your presentation title, so there is no need for you to repeat this.
• The Session Chair will keep you on time.
• Each session room is equipped with a windows-based PC, data projection facility and speaker monitor. Be sure to test your presentation in the Speaker Preparation Room.

After the Convention

Your PowerPoint slides (PDF Format) will be posted on the Convention website post-convention. You are required to give your permission for your presentation to be uploaded to the Convention website.

Please be aware that this event may be video recorded and the footage may be posted online for promotional or archival purposes. Your participation implies consent to potentially being filmed and your image or likeness being used in such materials. If you have any concerns or objections to being recorded, please notify the organisers in advance.